Policies, Rules, and Benefits of Click N Fly Club

(revised January 29, 2004)

II. Purposes of this Document

A. The Click N Fly often makes policy decisions at its meetings that do not affect the Bylaws. These decisions are captured in the meeting minutes, but over time our memory dims. This document is an attempt to capture all such policy decisions.

B. This document shall be distributed to all members on a regular basis (TBD) and to all new members upon joining the club.

C. Occasionally we enact a policy and later modify or rescind it. This document shall capture a history of decisions made, both to ensure traceability and to provide some background for how our experience has guided us.

III. Definitions

A. A free entry to a Click N Fly trial or tournament is defined as entry fees for one dog for one full weekend to any Click N Fly agility trial or tournament in all the regular classes (e.g., excluding DAM, Grand Prix, Steeplechase).

IV. Dues and Fees

A. Annual dues are $20 for an individual or $30 for household; new members accepted in July through December pay half of the annual dues.

B. There is no separate membership fee at the time of joining.

C. Household membership includes only one set of minutes.

D. New members should receive from the VP/Membership directory an info packet that includes a welcoming letter, a current roster of members, a copy of the bylaws, a copy of policies and a copy of the one-page agility event weekends calendar.

V. Web Site and E-Mail

A. The Click N Fly Web site (http://www.ClickNFly.net) provides the following benefits:

Members who currently have e-mail will automatically have two e-mail forwarding aliases provided for them. These aliases will take the form name@ClickNFly.net where "name" is first initial plus last name and, for the second alias, first name plus last initial; for example jsmith@ClickNFly.net, joes@ClickNFly.net. E-mail directed to any name@ClickNFly.net is forwarded automatically to the member's normal e-mail address.
The Members page on the World Wide Web optionally lists, for each member:
a. Member's name.
b. A link to send e-mail to the member as provided in Item 1 above.
c. Names and breeds of member's dogs who compete, have competed, or will compete in agility.
d. Dogs' USDAA, NADAC, and NAFA titles and, at the discretion of the Webmaster's time, additional titles.
e. Dog's photograph if provided by the member to the Webmaster.
The Achievements page optionally lists such achievements as:
a. Placement in national or international USDAA, NADAC, and NAFA agility or flyball competitions.
b. Ranking in national or international agility lists, such as the USDAA Top Ten or NAFA Listing.
Members can send info, corrections, and updates to Angelica@ClickNFly.net
Spam filters and virus detection are not provided through the Click N Fly website or email.

VI. Motivation and Compensation

A. Demo and Workshop Participants

Organizer receives one free entry. Policy on who else-if anyone-receives a free entry for Demo or Workshop work is under review as of 12/30/03.

B. Trailer Towing

Towing the trailer: $50 per event plus $0.30/mile for mileage on a member's vehicle, or equipping the member's vehicle with trailer-towing capability in lieu of an equivalent amount of per-event compensation.

C. Show Committee Members

Members who serve as Show Secretary receive one free entry to a Click N Fly trial or tournament as described in Section IIIA.
Members who serve as Show Chair or Chief Ring Steward receive one free entry to a Click N Fly trial or tournament as described in Section IIIA.

D. Equipment Loans

Anyone who provides all the equipment needed to supply completely one show ring, including ropes, stakes, etc., will be compensated $150.

E. Expense Reimbursement

Click N Fly reimburses Club members for expenses incurred for Click N Fly purposes. Board must give prior approval.
Expense reports and receipts must be turned in to Club Treasurer within 6 months of expense.

F. Compensation for Trial or tournament Committee Members and Workers

Trial or tournament Committee position is defined as those listed in the premium.
Trial or tournament Committee members are given a parking permit for restricted parking at that Click N Fly Trial or tournament only.
We permit the trial or tournament Committee can determine the number of free entries based on the specific needs of each trial or tournament. The only requirement is that the free entries be included in that trial or tournament's budget as an expense, and that the trial or tournament budget still shows a $500/day profit.

VII. Library

A. The Click N Fly Library is currently maintained by Angelica Steinker and consists of an assortment of books, videotapes, and magazines that Click N Fly members can borrow providing they fill out the library form.

B. Policy on Borrowing

Loan is for a maximum of 4 weeks, renewable if no holds have been placed by other members.
No charge except for postage, if necessary: $3.00 for up to two items, each way (priority mail). No mailing fee if you can pick up/return directly to Angelica.

VIII. Patches and Other Awards

A. Click N Fly members can receive NADAC and USDAA patches for titles earned at any trial or tournament while a member of The Click N Fly, not just Click N Fly trial or tournaments, as long as such patches are available.

B. To get patches: Sonia Wilhide is currently Patch Czar. If you are at a Click N Fly trial or tournament, you can pick up your patch in person since Sonia usually has the patches with her at all the Click N Fly trial or tournaments she attends. Otherwise, send Sonia an email Sonia@ClickNFly.net (or call her) to arrange for her to send a patch to you.

C. Any dog, whether or not a member, earning a championship at a Click N Fly trial or tournament receives, after their championship-earning run, a jump bar suitable for autographing.

IX. Vendors

A. We will give donors to the Click N Fly raffle free space in our show catalog. Donations must be received at least 2 weeks before the trial or tournament.

X. Trial or tournaments and Equipment

A. Show Committee must come up with budget showing estimated expenditures & incomes for each show; agree on target profit of 20-30% of total income.

B. Equipment Rental:
Click N Fly has occasionally approved specific requests for the rental of Click N Fly equipment, usually from other well-known parties who have had a part in handling Click N Fly equipment already.

XI. Donations

A. The Club has generally expressed a desire to donate money to worthwhile dog-related causes; however, no resolution stating specific targets has yet occurred.

B. History of donations for reference:

None to date.

C. Donations to worthwhile causes in memorium (through Sunshine Czar):

For dogs belonging to Club members, $50
For Click N Fly members or immediate family, $100.
For others at Club's discretion in similar amounts.
Sunshine Czar is responsible for sending cards & arranging donations with Club Treasurer. Club notes that the Czar knows about these situations only if someone tells the Czar.
Gifts for weddings, births, etc within the Club will be determined at a later date.

XII. Club Communication

A. By default, Club members who have email available receive their copies of the Click N Fly minutes by email in PDF format. Anyone without email receives them by snail mail. To change this, contact the Club secretary.